Interim Executive Assistant

Competitive - NHSI Agency Cap Band 5/Band 6
24 Sep 2020
22 Oct 2020
Finegreen Consultant
Acute Trust
Job Type
An exciting new opportunity has arisen to work for an NHS organisation who are seeking to appoint an Executive Assistant.
The postholder will be a key member of the Executive office team and act as executive assistant to specific members of the Executive Board.
The role will be for 3 months initially though could extend and would be remunerated comparatively at Band 5/Band 6 under AfC/NHSI Agency Caps.

Main Responsibilities:
  • Secretariat function as an Executive Assistant to members of the Executive Board;
  • Experienced minute taker and competent wpm typist;
  • Manage and maintain a complex schedule and electronic diary, making informed judgements based on understanding the competing demands of the Executive’s role and prioritising appointments and engagements appropriately;
  • First point of contact for patients and visitors to the department, in person or by telephone and deal with them in the most appropriate manner, pleasantly, efficiently and quickly maintaining patient privacy and acting in line with information governance requirements;
  • Respond to all queries, correspondence, including sensitive information and telephone calls received in the office in a timely and professional manner. Initiate action where possible and report progress as appropriate;
  • Recognise the importance of confidentiality and sensitivity of issues and be able to act using the utmost discretion;
  • Deal with incoming and outgoing mail, routine correspondence, drafting replies where appropriate, linking with previous or related correspondence, obtaining further information as and when necessary, and initiating enquiries.
A successful candidate will have:
  • Must have experience within the NHS;
  • Demonstrable experience of working as a Personal Assistant/Executive Assistant supporting Board members;
  • Experience of taking minutes.
  • Excellent organisation skills with the ability to deal with competing demands and high workloads;
  • Advanced software skills in the range of MS products and the ability to learn other packages, as required;
  • Excellent communication skills, both oral and written;
  • Understands the importance of confidentiality.
If you are interested in the role, please send a copy of your updated CV along with your availability.